Join Our Team! Accounting Manager

 

Join our team at the Marshall Steam Museum and play a vital role in preserving and sharing a one-of-a-kind piece of American history. We are seeking a detail-oriented and highly organized Accounting Manager to support the daily operations of our small but dynamic nonprofit team. This position offers a unique opportunity to contribute both behind the scenes and in public-facing ways—supporting financial operations, engaging with members and donors, and helping ensure the smooth functioning of an organization powered by dedicated staff and more than 100 volunteers. If you’re looking for meaningful work in a collaborative environment where your contributions directly support education, preservation, and community engagement, we encourage you to apply.

Position Summary:

Reporting to the Executive Director, the Accounting Manager will be responsible for providing bookkeeping support and overall administrative support to a small office of three other staff members plus a team of approx. 100 volunteers. General duties include drafting communications, managing mailings, customer service, preparing reports, general bookkeeping support and maintaining electronic and paper filing systems. Like all current staff, the Accounting Manager will support a variety of efforts and must be highly organized, detail-oriented, flexible, and have the ability to work independently as well as part of a team.

 

Specific Duties/Responsibilities:

· Perform basic bookkeeping tasks, including bill paying, check writing, making deposits, invoicing, running financial reports, and assisting with entry of expenses, donations, transactions, and other data in QuickBooks Online.

· Responsible for cash management as well as assisting with budgeting and expense tracking.

· Process and maintain membership & donor database and assist with membership communications, including renewals (electronic and physical).

· Work with Executive Director and external accountant for 990 filing and audit

· Serve as first point of contact with the general public, answering phone and email inquiries in a professional manner, drafting acknowledgements and preparing other communications as assigned on behalf of the Executive Director or Board President.

· Other administrative, clerical, and project duties, as needed.

 

Qualifications:

· High school degree or equivalent required; Bachelor’s degree preferred.

· 1-3 years administrative experience.

· Strong written and verbal communication skills, including ability to create content, proofread, and engage with members and donors via phone and email.

· Self-motivated, organized, detail-oriented, and able to manage multiple tasks.

· Proficiency with MS Office & QuickBooks required.

· Strong attention to detail and ability to work as a team member with minimal supervision.

· Demonstrated ability and capacity to execute tasks with accuracy, consistency, efficiency, and attention to detail.

· Strong problem-solving and time management skills; must be able to prioritize and manage multiple assignments and deadlines within a dynamic environment.

 

Preferred Qualifications:

· Familiarity with non-profit organizations and their practices.

· Tech awareness with understanding of databases, online communications and organizational applications, such as Google calendar, ConstantContact, Little Green Light, and Zoom a plus.

 

Schedule, Compensation and Benefits:

This position is non-exempt, with a starting wage of $24/hour for 14 hours per week, during the Monday–Friday 8:30 am to 5:00 pm window (exact schedule to be negotiated with Executive Director), plus 40 hours of prorated paid time off to be accrued weekly. After one full year of employment, the option for Simple IRA enrollment with 3% company match available.

 

ADA Specifications:

· While largely sedentary, this position requires the ability to sit, climb stairs, stand, lift up to 20 lbs., as well as speak and hear, sometimes for extended periods of time.

· Requires the ability to use a computer and office equipment traditionally found in office settings.

 

How to apply: Send a resume and cover letter to the Hiring Committee at director@auburnheights.org.

 

About the organization:

The Friends of Auburn Heights (FAH) is a nonprofit organization established in 2004 and dedicated to sparking discovery and creating lifelong memories. The Friends own and maintain the Marshall family’s extraordinary collection of antique automobiles along with 1/8-size live steam railroad, housed at the Marshall Steam Museum within the Auburn Valley State Park. FAH connects generations to foster excitement for Auburn Valley State Park, steam-era technology, and American life at the dawn of the automotive age.

 

It is our policy to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, or any other characteristic protected by federal, state or local law.