Join Our Team

Come work at Auburn Heights! This historic campus consists of the Marshall Steam Museum, operated by the Friends of Auburn Heights, and Auburn Valley State Park, managed by Delaware State Parks. Please note: while operating in the same area, these are two separate organizations that work closely together. 

Adminstrative Assistant (Part-Time)

Job Title: Administrative Assistant with the Friends of Auburn Heights / Marshall Steam Museum

Position Summary:
Reporting to the Executive Director, the Administrative Assistant will be responsible for providing overall administrative and operational support to a small office of two full-time staff and a team of approx. 100 volunteers. General administrative duties will include drafting communications, managing mailings, customer service, preparing reports, and maintaining electronic and paper filing systems. Like all current staff, the Administrative Assistant will support a variety of efforts, and must be highly organized, detail-oriented, flexible, and have the ability to work independently as well as part of a team. This position is ideal for someone who is excellent at multitasking and has an interest in learning non-profit administration and developing new skills.

Specific Duties/Responsibilities:

    • Serve as first point of contact with the general public, answering phone and email inquiries in a professional manner, drafting acknowledgements and other letters, and preparing other communications as assigned on the Executive Director’s behalf.
    • Perform basic bookkeeping tasks, including bill paying, check cutting, managing mail, making deposits, invoicing, running financial reports, and assisting with entry of expenses, donations, transactions, and other data in QuickBooks Online. Also responsible for cash management as well as assisting with budgeting and expense tracking.
    • Process and maintain membership & donor database and assist with membership communications, including renewals (electronic and physical), and coordinate bulk mailings.
    • Oversee and maintain the physical office space.
    • Assist with scheduling of tours and field trips and with coordination of event logistics.
    • Work closely with the Board chair and committee chairs to schedule meetings, develop and distribute agendas, and maintain office records.
    • Other administrative, clerical, and project duties, as needed.

Qualifications:

  • High school degree or equivalent required; Bachelor’s degree preferred.
  • 1-3 years administrative experience.
  • Strong written and verbal communication skills, including ability to create content, proofread, and engage with members and donors via phone and email.
  • Self-motivated, organized, detail-oriented, and able to manage multiple tasks.
  • Proficiency with MS Office & QuickBooks required.
  • Strong attention to detail and ability to work as a team member with minimal supervision.
  • Demonstrated ability and capacity to execute tasks with accuracy, consistency, efficiency, and attention to detail.
  • Strong problem-solving and time management skills; must be able to prioritize and manage multiple assignments and deadlines within a dynamic environment.

Preferred Qualifications:

  • Familiarity with non-profit organizations and their practices.
  • Tech awareness with understanding of databases, online communications and organizational applications, such as Google calendar, ConstantContact, and Zoom a plus.

Schedule, Compensation and Benefits:
This position is non-exempt, with a starting wage of $22/hour for 20 hours/week, Monday through Friday 9:00 am to 5:00 pm (exact schedule to be negotiated with Executive Director), plus 40 hours of prorated paid time off to be accrued weekly.

ADA Specifications:

  • While largely sedentary, this position requires the ability to sit, climb stairs, stand, lift up to 20 lbs., as well as speak and hear, sometimes for extended periods of time.
  • Requires the ability to use a computer and office equipment traditionally found in office settings.

How to apply:
Send a resume and cover letter to the Hiring Committee at jobs@auburnheights.org. For best consideration, apply by July 7, 2024.

 

The Friends of Auburn Heights (FAH) is a nonprofit organization established in 2004 and dedicated to sparking discovery and creating lifelong memories. The Friends own and maintain the Marshall family’s extraordinary collection of antique automobiles along with 1/8-size live steam railroad, housed at the Marshall Steam Museum within the Auburn Valley State Park. FAH connects generations to foster excitement for Auburn Valley State Park, steam-era technology, and American life at the dawn of the automotive age.

It is our policy to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, or any other characteristic protected by federal, state or local law.

Auburn Valley Maintenance (Seasonal)

Position Summary:
The seasonal park maintenance position will be responsible for assisting maintenance staff with all aspects of maintaining the park grounds and its facilities. This will include, but not be limited to, mowing grass, weeding and mulching landscape beds, pruning/trimming, picking up and removing trash, cleaning restrooms, the cleaning and repair of structures, and participation in projects involving carpentry, and welding work. The employee will be required to work outside, around water and boats, in extreme weather conditions, and in areas involving heights. Work is performed indoors and outdoors under various weather conditions. Some duties may vary for each facility. This position is required to operate light duty equipment such as trucks, tractors, mowers and other lawn equipment. Applicants must be available to work weekends, evenings and holidays as scheduled.

Essential Functions:
Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

  • May performs grounds maintenance tasks such as mowing, trimming, athletic field maintenance, landscape bed maintenance, trash removal, vegetation removal, leaf removal and snow/ice removal.

  • May performs custodial services in restrooms, offices and other buildings.

  • Provide customer services by explaining regulations, answering visitor requests, needs and complaints, and providing information about the park and surrounding areas.

  • Must be able to demonstrate responsibility, dependability and good communication skills.

  • Maintain a positive attitude.

  • Other duties as assigned.

Job Requirements:
Please attach a resume with your online application or use the resume tab in DEL to provide a detailed description of how your education, training and/or experience meets each job requirement including employer, experience/responsibilities and dates (month/year) of employment/training.
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
Maintenance – Custodial/Grounds

  1. Must be at least 18 years of age.

  2. Experience using landscaping equipment and hand or power tools. (Grounds only)

  3. Possession of a valid driver’s license (not suspended, revoked or cancelled, or disqualified from driving.

Additional Information:

This posting may be closed on or before 07/1/2024 upon filling the vacant position(s).

This is a Casual/Seasonal position which is a non-pension eligible position without healthcare and/or other benefits.

Accommodations:
Accommodations are available for applicants with disabilities in all phases of the application and employment process.  To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.

 

 

Nestled along the Red Clay Creek and home to the world’s largest operating collection of Stanley Steamer cars, Auburn Valley State Park highlights Yorklyn’s rich industrial history. The historic Marshall Brothers Paper Mill in its undisturbed condition complements the Queen Anne Mansion and surrounding estate, while transitional forest and remediated wetlands outside the former National Vulcanized Fiber site round out the park. Rare 19th century bridges from across the country are restored and brought to Auburn Valley to help tell the story of the industrial revolution. Outcroppings of Baltimore Gneiss dot the Red Clay Valley around the park, while hidden and historic twin ponds await hikers and anglers at the end of the Oversee Farm Trail. Steamin’ Days offer rides on the 1/8-scale Auburn Valley Railroad and in the park’s antique Stanley Steamer cars.

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.